Project Based Management FREP Handheld Business - Professor Notes

Question: Discuss about the Project Based Management for FREP Handheld Business. Answer: Introduction This essay depicts the critical analysis of a chosen business case namely as FREP Handheld Business Case. The essay illustrates the reason behind the development of the business structure. During the project development phase, cost benefit analysis is made to understand whether the business is commercially beneficial or not. In order to develop the organizational structure and business framework, different improvement oriented business cases are determined by different organization. It has been found that, in most of the cases frequent adaptation of wrong business cases are declining the revenue growth of the business. Before implementation of a project in the real world application, proper budget estimation and reason behind the project implementation is needed to be understood, by the development team (Nolan and Lang 2015). The design approach, information system, training and development programs arranged for the employees working on a particular project, helps to reduce the cost efficiency and ongoing running cost of the project (Hou et al. 2016). The essay demonstrates the viability of FREP Handheld Business Case. It has been found that particularly for FREP, there are certain features that might drive the typical investment oriented to handheld and the features missing from FREP business are as follows: Critical analysis on FREP Handheld Business Case During analysis of FREP Handheld Business Case it has been found that, the business case helps to improve the existing business composition, through developing a project based on the requirements of the consumers (Geddes et al. 2016). The business case provides many decision making tools which helps to take appropriate decision for the commercial growth of the organization on the other hand, the total budget estimated for developing a project, is based on the long term and short term view of the total cost savings tools. During developing the project for FREP Handheld, the developers should focus on the incremental cash flow management process and also on the quantitative as well as qualitative valuation process (Zimmermann and Werner 2013). The most important component that is required to be focused by the development team is the risks that might occur during the development and execution of the project. The key components of the business case are business strategic development, risks analysis based on the decision making points. Addition of Information technology in the existing business needs huge investment (Liang et al. 2014). This particular business case is referred to as beyond the financial investment. For future sustainability and potential commercial growth, every individual feature of the handheld investment is considered. Background and environment of the project The FRPA (Forest and Range Practice Act) resource evaluation program based on FREP is referred to as an environmental control and monitoring program which is committed by the government of British council (Vinuesa and Contreras-Moreira 2015). The FREP business project will help to evaluate that all the activities associated business are meeting the pre determined objectives. The quality assurance management found that not even a single business approach is meeting the requirement of the business. In the public sectors also the quality management is measured (Meikle and King 2013). The project flow implies that the development is moving towards on the right track. Certain important factors such as strong leadership management, top level management commitment, training and development program are considered while developing the successful business project (Niemller et al. 2016). The main issue related to FREP is that it does not introduce any quality audit programs and safety devices. A conceptual framework is developed which is known as FREP quality assurance model. The model demonstrates the general process, links and the need of the program and project as well (Nagar and Suman 2014). The quality assurance criteria hold different project criteria in terms of development, monitor, control, and achievement. The QA can be expressed in the program level in terms of designing, planning, and business framework and business structure (Lee et al. 2013). The further implementation strategy of the organization will mainly focus on all the aspects of quality assurance. On the project level the quality control system is introduced for monitoring and control. In order to monitor and control data collection, management and analysis and reporting certain protocols are developed by the business process (Amato et al. 2015). It can be said that in order to improve the overall quality of a project, continuous development in quality assurance and control is needed to be adapted by the business process. Some quality tools such as self assessment, check sheet or score card, systematic diagram, cause and effect diagram are identified that are used to improve the quality of the project. Discussion on the project business case Definition of the project The project is developed to mitigate the issues that are continuously evolving in the business process. It can ensure the reliability and the scientific credibility by documentation of different quality metrics (Kshetri 2014). The function and purpose of the project are as follows: Functions Purpose of FREP Conformance 1. To enhance the reliability, flexibility, scientific credibility of the business process. 2. To reach the quality control target determined for every individual area of the project (Lonner et al. 2015). 3. To achieve the regional data consistency. 4. To increase the accountability for the stakeholders and public as well (Zimmermann and Werner 2013). Improvement 1. Helps to determine the quality metrics 2. Performance can be improved 3. Enhances the efficiency and effectiveness of the project. 4. Reach the quality control target determined for every individual area of the project (Swenson 2013) 5. Helps to increase the accountability for the stakeholders and public as well. 6. Provides protection to the program so that no such unwanted changes could occur. Costa and waste reduction 1. It will reduce the cost, redundancy and waste (Lonner et al. 2015). 2. Provide protection to the programs avoid sudden changes 3. The values of the resources get maximized. The components of the project are as follows: FREP components Activities Indicators QA metrics Business tools FREP team 1. Reference terms 2. Members of team 3. Project lead 1. Reference terms 2. Representative of the target stakeholder Publishing FREP web Roles and responsibility of the matrices and process flowchart. EE project 1. Project plan and charter 2. Training for the members Website publish Team monitoring and control RSM 1. Project plan 2. Project management training Communication 1. Official website 2. Report 3. Industry 4. Public 5. Protocols 6. Meetings 7. Stakeholders 1. Information and document update 2. Focus test Sheet checking Budget Value of the money Involvement of the stakeholders Process of consultation Particularly for this project the sponsors are divided into four different key groups. Different data are required to be collected by the data collection tea members (Lindman, Kinnari and Rossi 2014). Then analysis of those data will help to select which of the data set are valuable and which data sets are not. The MoFR information management Group plays the role of system implementation and in the workplace proper evaluation and integration of the collected data is done by the sponsors (Nolan and Lang 2015). On the other hand, the external users or the license providers are another group of sponsor for the FREP project. Evaluation of the project business case In order to evaluate the FREP Quality Assurance Framework certain phases are needed to be maintained by the development team. However, proper management of implementation strategies, monitoring and control methodologies should be adapted to achieve best practices for the project (Meikle and King 2013). Many protocols are developed while implementing the business model of FREP. The in the initial phase the environmental management system is considered and then proper auditing practices are used to guide the management process. It will validate the external stakeholders and management system as well. Though, this step is costly and time taken as well. Formal external recognition is needed to be adapted to mitigate the issues (Nagar and Suman 2014). Statistical process control process should be developed to achieve continuous improvement and principle practices. Cost Benefits analysis In order to implement the business process cost benefit analysis is required to be done so that a balanced can be maintained between the investment and the return from the business or the organization can get commercial benefit from the competitive market place (Vinuesa and Contreras-Moreira 2015). The cost benefit analysis is nothing but the feasibility study for this project. The feasibility study helps to measure whether the business is commercially beneficial or not (Kurnia, Karnali and Rahim 2015). If the business outcome implies that the project is not beneficial then further additional technologies will be added to the existing business process. Tangible Benefits Category In $US Reduced cost $ 160,000.00 Reduced error cost $ 80,000.00 Enhanced flexibility $ 40,000.00 enhancement in the activity speed $ 40,000.00 planning and control cost $ 19,000.00 Rest $ - Total Tangible Benefits $ 339,000.00 Tangible One-Time Costs Category In $US Complete improvement cost $ 170,000.00 Adaptive hardware cost $ 37,000.00 Adaptive software Cost $ 60,000.00 Cost estimated for training and development $ 1,800.00 website development cost $ 2,000.00 Rest $ 2,000.00 Total Tangible One-Time Costs $ 272,800.00 Tangible Recurring Costs Category In $US Maintenance cost $ 15,000.00 Data storage cost $ 1,200.00 Communication cost $ 1,600.00 line cost for hardware and software $ 1,500.00 Suppliers cost $ 1,000.00 Rest $ 1,500.00 Total Tangible Recurring Costs $ 21,800.00 In order to develop the entire project, from the project initiation up to completion of the project a minimum 6 months needed (Lindman, Kinnari and Rossi 2014). Data collection their analysis and evaluation in an organized manner will lead to proper execution of the project in the real world application. Before implementation of a project exact time management is needed to be followed so that after project implementation the consumers feel satisfied with the service served by the service providers. On the other hand it can be said that, information technology rather technological advances are the main factor that can mitigate the different data oriented risks that generally interrupt the genuine flow of the business process. Adaptation of digital platform will provide proper data management. Factors Time required Feasibility study in terms of cost benefit analysis 4 to 5 days Audit or budget estimation 2 to 3 days Statistical management control system 5 to 6 days Environmental control management system 4 to 5 days Continuous improvement of the handheld project 5 to 6 days External recognition 4 to 5 days Internal recognition 4 to 5 days Preventive approach 8 to 10 days Conclusion From the overall discussion it can be concluded that the main requirement of the business case is to identify the risks that might hamper the exact flow of the project in an organization. During migration of the system from one platform to another, risks have been occurred. Delay in the normal schedule flow, are interrupted due to the staffing of resources. Inconsistencies in the contractors are another risk that interrupts the genuine data collection and data analysis process. Loss of meaningful data will create dissatisfaction among the consumers as they will not be able to gain their desired resultants. Lack of proper training and development programs will lead to system failure. Therefore all the members who are associated to the project development team must provide proper commitment. In order to mitigate these issues the FREP project team has adapted certain business structure and model as well so that the issues can be mitigated easily. On the other hand, handheld project are found to be much beneficial than the non handheld business cases. Therefore, complex data are captured from various resources relocate the impact of the project success. References Amato, K.R., Leigh, S.R., Kent, A., Mackie, R.I., Yeoman, C.J., Stumpf, R.M., Wilson, B.A., Nelson, K.E., White, B.A. and Garber, P.A., 2015. The gut microbiota appears to compensate for seasonal diet variation in the wild black howler monkey (Alouatta pigra).Microbial ecology,69(2), pp.434-443. 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